Everything from intake to owner payment, on one set of records
Each AcreLogic module reads and writes the same effective-dated records, so every number keeps its source and its history.
Structured data from leases, deeds and orders, with the source page attached
AI does the reading. Your team makes the decisions. Every document goes through the same steps: it is received, classified, read, matched to your records and, where needed, reviewed by a person before anything changes.
Values with low confidence and changes that affect ownership or money always wait for a reviewer, who sees the extracted value next to the page it came from.
- Accepts email attachments, scanned PDFs, images, Office files, data-room exports, APIs and watched folders
- Classifies leases, assignments, deeds, title opinions, division orders, pooling orders, permits and correspondence
- Extracts parties, legal descriptions, tracts, depths, formations, dates, bonuses, rentals, royalties, pooling language, Pugh clauses, shut-in terms and notice addresses
- Matches names and aliases to existing parties and flags duplicates and conflicting terms
- Protects sensitive values: tax IDs and bank numbers are redacted before text is stored or sent for extraction
- Keeps provenance: confidence by field, source-page citation, model and version, reviewer and timestamp
Every term, option and payment on the lease, tracked
A lease in AcreLogic is more than a scanned file. Its tracts, depths, royalty, options and payment terms are structured fields, each linked to the clause it came from and kept with its effective dates.
When a lease is amended, extended or partly released, the change is recorded as a new version, so you can see what applied on any date.
- Acquisition targets, offers and negotiations
- Terms and options with extensions, renewals, releases and amendments
- Payments: rentals, minimum royalties and shut-in payments, with payees and due dates
- Held-by-production status and depth or acreage that is still at risk
- Master data for parties, contacts, tracts, legal descriptions, units, wells, formations and rights of way
- Documents filed against the lease, with version history and controlled sharing
Ownership you can trace from the well to the instrument
Ownership is recorded once, by tract and effective date, and every decimal on a well is calculated from it. Open any interest and follow it back through the chain of conveyances to the recorded instrument.
Transfers that arrive late are applied from their effective date, and the decks and payments they touch are flagged for review.
- Runsheets and ownership chains with curative requirements and title opinions
- Effective-dated decimals calculated by tract, unit and well
- Royalty, overriding and non-participating interests with who bears each burden
- Pooling and units: affected acreage, parties, elections and orders
- Suspense and heirship tracked against the ownership record
- Public records for Texas, Oklahoma and Ohio linked to your tracts and wells
Dates generated from contract terms, assigned to a person
Expirations, rentals, shut-in payments, notices and option deadlines are generated from the terms in your leases and agreements, not typed into a calendar by hand.
Each obligation has an owner, a due date and the clause behind it. Reminders go out ahead of time, and completed work keeps its history.
- Recommended actions and notice checklists that cite the clause or order behind each event
- Calendar, list, map and portfolio views with risk scoring
- Reminders and escalation before an obligation falls due
- Microsoft 365 sync for approved events and tasks
Leases, tracts, units and wells on one map
The map reads the same records as the rest of AcreLogic. Select a tract and see its leases, owners, wells and open obligations; draw an area and find everything it touches.
- Integrated land map linked to the system of record
- Tract and parcel modeling with splits, combinations, overlaps and boundary history
- Spatial search: select, buffer, intersect and measure to find affected leases, owners and wells
- Layers for expirations, held-by-production status and units
- Map books and exhibits, with mobile-responsive views for field use
Decks, allocations and owner statements from the same ownership
Revenue decks are built from the ownership record, not keyed in separately. When ownership changes, AcreLogic shows which decks are affected and what changes on each line before anyone approves it.
Division orders are generated from the approved deck, sent to owners and tracked until they are signed.
- Decks built, validated and approved with effective dates, transfers and history
- Division orders generated, sent and tracked to signature
- Revenue: purchaser statements and volumes imported, prices and deductions validated, revenue allocated
- Owner accounting for working interest, net revenue interest, burdens, overrides and payout
- Suspense, escheat and owner statements managed in one place
Payments and partner billing with accounting controls
Owner payments, lease payments and partner billing run through the same approvals and the same ledger. Every payment can be traced to the deck, lease or AFE behind it, and every posting balances.
- Disbursements: approvals, minimum-pay thresholds, ACH and check files, positive pay, returned and stale checks
- Joint interest billing: AFEs, cost centers, partner allocations, cash calls and overhead
- Controls: balanced posting, periods, approvals, segregation of duties and a full audit trail
- Period close with soft close, close and reopen, each recorded with who did it and why
- Tax and compliance: owner tax profiles, withholding, year-end data and unclaimed property
Investor records that reconcile to accounting
Investor commitments, capital calls and distributions sit on the same ledger as the assets they fund, so investor reporting agrees with the books without a separate reconciliation.
- Investor master: entities, commitments, subscriptions, tax status and preferences
- Capital activity: calls, contributions, distributions and reconciliation
- Communications with templates, approvals, delivery tracking and history
- Document access controlled per investor
Move from legacy land software with a rehearsed cutover
Moving years of land and accounting history is the riskiest part of changing systems. AcreLogic treats it as a repeatable process: map, validate, load into a dry run, reconcile, fix and repeat, until the totals agree.
Cutover happens only when record counts and financial control totals reconcile, and every exception has been resolved or accepted.
- Imports master data, documents, ownership, lease terms, obligations, history and accounting balances
- Field mapping, validation and dry runs before cutover, with rollback
- Reconciliation of record counts and financial control totals, with exception queues
- Effective dates and history kept, so past decimals and payments still explain themselves
- Source references on every imported record, back to the file and row it came from
Open by design
Everything the screens do is available through documented APIs, so AcreLogic fits alongside your accounting, document and reporting tools.
- Versioned REST APIs with OpenAPI contracts and a generated SDK
- Webhooks and bulk loaders with replay and dead-letter handling
- API keys scoped per integration and recorded in the audit log
- General ledger export of balanced journals for each period
See AcreLogic with your own leases
Bring a few sample documents. We will walk through intake, review, ownership and payments on a live system.